Munis ERP Vendor Management System
The City of Pembroke Pines is currently implementing an enhanced Citywide Enterprise Resource Planning (ERP) system with the goal of updating our processes and improving customer service. Part of the new Tyler Technologies Munis ERP system will include a vendor management module. In addition, this new system will include a Vendor Self Service (VSS) web portal which will allow vendors to update their information and documents on an as-needed basis. Using VSS, vendors will also be able to enter and maintain their contact and remittance information, discount and payment terms, designated contact persons, and the commodity codes that represent the goods and services the vendor can provide.
While we work towards go-live with the new VSS web portal, we are requesting for vendors to complete the attached Vendor Registration Packet and submit it to firstname.lastname@example.org to help facilitate the implementation process.
The new process is intended to make the bidding process easier for vendors that bid on multiple City projects. This process will allow vendors to complete and submit the following standard forms and documents at any time prior to bidding on a project. In addition, the vendors will be able to utilize these same forms without the need to re-fill and re-submit the forms each time they bid on a City project. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).
Furthermore, please make sure to update this information on an as-needed basis so that all pertinent information is accurate, such as local business tax receipts, and any other relevant information.
Vendor Registration Documents
- Vendor Registration Packet
- A) Vendor Information Form
- B) Form W-9 (Rev 2018-10)
- C) Company Profile
- D) Commodity Codes
- E) Sworn Statement on Public Entity Crimes
- F) Local Vendor Preference Certification
- G) Veteran Owned Small Business (VOSB) Preference Certification
- H) Equal Benefits Certification Form
- I) Vendor Drug-Free Workplace Certification Form
- J) Scrutinized Company Certification
- K) E-Verify System Certification Statement
- L) Federal Certification for Lobbying and Debarment and Form LLL
Procurements under $25,000
For procurements under the $25,000 threshold, the City uses various methods to obtain quotes including the GovQuote website. Please register on GovQuote for additional opportunities to bid on these types of solicitations.
Procurements Over $25,000
For formal procurements, over the $25,000 threshold, the City of Pembroke Pines has partnered with BidSync to announce and distribute all formal solicitations posted by the City of Pembroke Pines. This partnership will make it easier for you to immediately receive and respond to opportunities as they are released. Please register with BidSync in order to receive automated announcements and to download bid and contract solicitations. The process will take less than five minutes. If you are already registered with BidSync, log on to and update your profile.
Registering with BidSync is FREE for agencies that want access to see the City of Pembroke Pines solicitations. Please note that if you are clicking on the “Register for Free” button on the BidSync website and it is still asking you to pay a fee, you may need to clear your "cache" and "cookies" on your web browser.
If you have any questions in regards to becoming a registered Vendor or if you are encountering a problem with registration or being asked to pay a fee, please contact BidSync at 800-990-9339, option 1, ext. 1. In addition, you may also visit the BidSync Support website.